Digital Data Services
Ediscovery Hosting & Digital Case Review Platforms
We host eDiscovery platforms, both on premises as well as in the cloud. Being based in South Africa, we assist international clients with “follow-the-sun” eDiscovery support, as well as benefiting from drastically reduced labour, and hosting costs.
Utilising our platforms, our client’s teams can collaborate on a case from any location and can drastically reduce their workload and expedite the location of relevant documents in a safe environment.
We provide not just the hosting of the platforms, but also supply management services such as data processing, managed review and early case assessment (ECA). Our platforms utilise advanced technology such as artificial intelligence (AI), technology-assisted reviews (TAR), and machine learning to ensure reliability, accuracy, and expedited results.
Some of the platforms we are hosting include:
Technology Assisted Review
Streamlining processes is key when sifting through data. With LexTrado’s technology assisted review services, we can help with email threading, near-duplicate analysis, concept clustering and searching, as well as predictive coding and relative assisted reviews.
Our team will also assist with automating processes for certain predictive algorithms, which in turn assures quality reporting, as well as prioritization and categorization of data, and in assisting with validating sampled data.
Digital Case Management System
In many instances, law firms as well as investigation firms are required to investigate or analyse large quantities of documents or digital evidence. Many firms does not permit hosting of external client data on their internal systems for obvious reasons such as independence, security breeches, contamination, reliability etc. Some firms do not have the capability to process or host such large quantities of data.
Lextrado’s DCMS allows clients to host this data for the duration of their project and our high speed scanning facility allows for expedient back record conversion of manual documents into searchable digital format.
We are also able to migrate digital information in various formats such as documents, excel, PDF files, and diverse e-mail formats into the system so that clients are able to review this wide range and often conflicting data formats in our external platform.
After the original intake of the data or documents our platform permits the client to directly upload, source and sort documents on the system via scanning directly into their case/ matter project or e-mailing the documents into the platform. Since the system agent integrates with the local explorer it also permits a copy of the data directly into your case.
The system can also be used to archive all e-mail between the project and investigation team relevant to each matter as well as allowing for e-mail alerts and notification from team leaders to team members.
The system permits clients to organise documents to their preference which facilitates using the system as an electronic docket or personalised case filing system.
Data added to the system in any format is indexed which permits the client to search through large quantities of data efficiently and accurately.
The system permits the user to lock documents and prevent changes or deletion of documents. A permission-based functionality could ensure that only certain persons are authorised to amend or delete data. In these instances, version control is applied and all changes made can be tracked or recorded against individual users.
The access to the system is facilitated via a secure online porthole, which allows for secure access of data internationally.
Information between parties can also easily be exchanged on the system since individuals can be given access only to certain portions of the data.
Document Conversion/Scanning Services
If you are involved in a complex enquiry, integrated legal notes or being overwhelmed by your own paper based business documents, we can convert large quantities of paper documents into usable electronic data. We scan all types of documents and character recognition (OCR) so that you can effortlessly search and manage information in a usable database.
We use high resolution, high speed scanners which can be deployed to your business premises or at our facility. Documents can be electronically indexed to a rate of near perfect accuracy for data searches.
Our team of experienced data captures can also create an index of all scanned data.
We can supply you with an electronic copy of the data which can be ingested into your internal ICT system or we can host it for you in our secure data hosting centre, which allow secure access to your data on a 24/7 basis from any location globally.
Our aim is to provide you with the ability to access your critical business information to effectively review and manage information.
LexTrado can scan and OCR all hardcopy documents to enable the client to conduct electronic searches against the data.
LexTrado can assist the client to identify and collect all data/documents or can receive the data/documents from the client, the client’s legal team or forensic team. Lextrado will transfer your paper document into any electronic file format as per your requirements Lextrado has in-house review teams which can assist your team with preliminary reviewing to reduce cost and increase results.
The scanned documents can be OCR’d at a later date should the client require working copies.
Digital Escrow Services
Lextrado is an independent escrow agent that hosts any form of digital data on your, or your client’s behalf.
Our platform uses a file server that supports secure file transfer protocols. Lextrado’s information escrow services are used to host data to ensure the integrity of the data with the intention of delivering to a grantee as part of a binding agreement. Lextrado then delivers the data in escrow to the grantee upon satisfaction of agreed terms.
Key features of our service include:
Management of access given to parties to upload data. Access is granted for a limited period to the disclosing or uploading party via secure login to upload the data, once the data has been uploaded access to upload any further data or make changes is revoked.
Lextrado offers a secure offsite server infrastructure. We ensure the maintenance and reliability of the network and build custom Disaster Recovery plans to suit your preferred infrastructure and adapt as your business changes and grows.
We host virtual as well as stand alone servers.
We specialize in hosting servers in business crisis such as insolvency, where sites have been closed down, but the business still need access to data.
We can make both a forensic copy through our partnerships with a forensic firm for litigation purposes, and a virtual copy to host for business continuity to finalise business and or identify privileged/ private/ irrelevant data. We can maintain access control for the different parties at different times or to different portions of data.
- Secure off- site infrastructure
- Secure connectivity to servers from anywhere in the world Limited access as per client instruction
- Consulting on different levels of security
- Granular Security
- Levels of security can be enforced based off the client’s needs. Services can be
- separate or integrated
IT Due Diligence and M&A
The modern merger is a vastly more complex procedure than it was a few decades ago. Now before any mergers or acquisitions should take place, you need to assess the IT structure, its strengths, weaknesses, and threats, also, what the possible future issues and costs would be.
We will help you identify any key risk areas, how to improve IT security, and streamline the IT merging processes.
Our data vault services provide the client with the facility to host or store and exchange data in our secure and independent data vault. This facility allows for the uploading and downloading of large datasets from any location in the world. The storage and exchange of the data is left to be managed by the client with Lextrado providing the security, backup and access control to the system.
The system is typically used where the client needs a secure facility where they can exchange information with their own client or team members, which is typically too large to exchange through the normal networks. And secondly allows the client to have an offsite storage facility similar to “Dropbox” with the distinction that the client has complete control over who has access to the data and knows exactly where data is stored and who is responsible to manage the data.
Legal practitioners are faced with examining information in a vast array of data formats. Obtaining information from mail servers, social media, cloud storage and many more, is an everyday requirement.
It is, however, a very frustrating and time consuming process to effectively access and interpret the information without the benefit of streamlined data processing, which is able to reduce data and map out relationships between information.
LexTrado assists clients with converting terabytes of data in various formats into a single usable format, deduplicate data and map out relationships between data sets.
Managed Document Review
Our team of specialists can assist in reviewing documents. No matter the complexity of the matter at hand, LexTrado can offer the most innovative technology solutions and market-leading workflows, all backed by a legal team who can deliver efficient reviews internationally.
Early Case Assessment (ECA)
LexTrado can assist you with ECA by working as a close knit team and providing you with an understanding of the data while managing it.
This is achieved by utilizing advanced software that indexes files, completes a variety of analytical features, and has reporting capabilities that will assist in gaining the best insights into the data at hand.
In addition, the tools we use enable us to gain in-depth knowledge of the stored data, before having to conduct a full review.
Simply by having an early and efficient look at the data means you can steer the litigation or investigation in the right direction.